Planning and Preparation of a Conference

    •  Selection of the conference venue and fixing the optimal date

    •  Presentation and constant control of a timetable in order to guarantee a perfect preparation and realization of the conference

    •  Announcement of the conference in all congress previews and journals

 

 

Finances

    •  Drawing up, constant check and supervision of the budget

    •  Acquisition of participants, exhibitors, advertisers and sponsors

    •  Sponsorship opportunity list

    •  Settlement and check of all invoices of subcontractors

    •  Final settlement of accounts with the society/organizer

     

 

Registration and Service for Participant

    •  Invitation of the participants and mailing of all conference-related publication

    •  Set up of online registration

    •  Confirmation of all registrations for the conference, symposia, workshops, social program etc.

    •  Confirmation of receipt of the conference fees

    •  Preparation of all individual documents

    •  Registration desk

    •  On-site registration of all participants by our qualified multi-lingual staff

 

 

VIP-Service for Invited Speakers and Chairmen

    •  Personal invitation and seeing to individual requirements if necessary

    •  Room reservation

    •  Travel coordination and shuttle service

    •  Preparation of the individual conference documents

    •  On-site registration at a special conference counter

 

 

Social Program and Catering

    •  Organization and management of the social program

    •  Opening ceremony, get-together party, welcome and gala evening

    •  Selection of the scenario, buffet and menue, decoration, engagement of artists, shows, all kind of entertainment and music

    •  Lunch and coffee service

    •  Program for accompanying persons, pre- and post-congress tours

    •  Supply of touristic material of the respective town and area

    •  Restaurant and shopping guides

 

 

 

Conference Publications

    •  Blueprint of a congress logo and planning of corporate identity

    •  Compilation and proofreading of all conference publications

    •  Poster - Flyer - Invitation Program - Second Announcement

    •   Final Program - Abstract book and Proceedings

    •  Abstract management

    •  Registration forms, name badges, admission tickets, vouchers etc.

    •  City maps, list of hotels, plans of the conference site

    •  Updating of address material

    •  Mailing

 

 

 

Technical Equipment

    •  Video-projection

    •  Sound engineering

    •  Interpreters' service

    •  TED, live-transmission, video conferences etc.

    •  Media check in

 

 

Exhibition Service

    •  Invitation of specific firms with relevance to the respective conference

    •  Measuring of the exhibition space and drawing of the exhibition plan

    •  Preparation of the exhibition manual

    •  Confirmation of the booked square meters and extras

    •  Billing and check of the incoming money

    •  Completion of the exhibition plan

    •  Organization of the official opening of the exhibition

    •  Assistance at the erection and dismantling of the booths

 

Additional Service

    •  Organization of the poster exhibition

    •  Signposting of the conference venue indoors and outdoors

    •  Press conferences

    •  Hostess service

    •  Travel coordination

    •  Room reservation at special conference rates

    •  Shuttle service

    •  Risk insurance

 

Documentation

    •  Statistics

    •  Photo documentation

    •  Evaluation of the questionnaire handed out to the participants and exhibitors